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| Executive Assistant | Full Time Regular | posted 11.10.09 | |||
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Eclipsys Corporation is looking for an Executive Assistant to work directly with our Chief Technology and Strategy Officer and Executive Vice President of the Product Development Team (“CTSO”). This position will be based at our Company Headquarters in Atlanta, Georgia. This position will require the candidate to travel for meetings and events. The ideal candidate will be responsible for assisting with internal and external presentations and other communications from the CTSO. Primary Responsibilities • Draft and help finalize presentation materials in word, excel and powerpoint. • Draft and help finalize internal and external communications from the CTSO. • Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for CTSO, which may include coordinating travel and lodging arrangements • As required, order food for meetings and events, liaison with catering company (if necessary) and set up location. • Provide administrative support for CTSO such as answering and returning telephone calls, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries. As needed, direct employees, clients and vendors to the appropriate PDT resource to address their question/issue. • Responsible for photocopying and faxing documents. • Prepare expense reports and documentation in a timely manner. • Prepare, compose, type, edit, and distribute agendas and/or minutes of meetings. • Handle confidential information in a professional and discrete manner. • Establish, maintain, and updates files, databases, records, and/or other documents. • Prepare Federal Express and Messenger shipments • Work on special projects as assigned by CTSO. Required Skills & Experience • High School Diploma • 5-8 years experience as an administrative assistant • MS Office proficiency • Proficiency in managing multiple project-oriented tasks effectively and in a timely manner with exceptional attention to detail • Flexible attitude and approachable demeanor • Experience handling confidential information • Excellent organizational, written communication and interpersonal skills. • Selected candidate should be able to take initiative in completing tasks independently with little or no supervision. • EXPERT with word processing, database, and spreadsheet programs (excel spreadsheet), powerpoint and familiarity with both Macintosh and PC computers highly preferred. You maybe asked to provide a sample of your work. Any unsolicited resumes that are received via email or FAX will become the property of Eclipsys Corporation and no fees will be paid unless the recruiting agency/recruiter (i) is approved to work with Eclipsys pursuant to a valid contract, and (ii) contacts the corporate recruiter and obtains the corporate recruiter’s permission to work on such search. |
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